Fall 2008 Adjustment/Refund Schedule-Office of the University Registrar

REGISTRAR A-Z A-B-C D-E-F G-H-I J-K-L M-N-O P-Q-R S-T-U V-W-X,Y,Z

What if I make a change?-Fall 2008

Adjustment/Refund Schedule: Fifteen-Week Courses
Effective date of drop:

August 20 or before--100 percent refund
August 21 - August 27--90 percent refund
August 28 - September 18--50 percent refund
September 19 and after--No refund

Adjustment/Refund Schedule: Non-Fifteen-Week Courses

Go to http://www.registrar.ku.edu/pdf/089shortadddrop.pdf.

Adjustment Policy When Dropping One Class and Adding Another

Tuition, campus fees, and off-campus area fees assessed on dropped credit hours will apply in full to the exact or greater number of added credit hours provided one of the following conditions are met: (1) when drops and adds are completed on the same day or (2) when all changes occur during the first 7 calendar days of the term.
NOTE: The Enroll & Pay system is currently calculating the above fees (for "Adjustment Policy When Dropping One Class and Adding Another") incorrectly. If you think that your account is in error please contact fees assessment at assessment@ku.edu or submit a written request for review to the Student Records Center, 151 Strong Hall.

Effective Date for Adjustments/Refunds

The effective date for determining adjustments/refunds is the date the you drop online or when the Withdrawal Form is received in person at the Student Records Center, 151 Strong Hall,Lawrence, at the Edwards Campus (Edwards Campus enrollments only) or at 3017 Student Center at KUMC. After August 20, requests to withdraw must be submitted through the students school/college. After September 18 all requests to add must be submitted through the student's school/college. After November 17, all requests to drop must be submitted through the student's school/college.

Refunds of Tuition and Fees

Excess financial aid in the form of PAPER checks will be available to pick up on August 19th and 20th. (Lawrence campus location-Strong Hall, Room 23. The cashier windows are open from 8:10AM-4PM, Monday-Friday except Thursday 9:10AM - 4PM.) After these dates, all financial aid funds will be deposited via Electronic Funds Transfer(EFT) or sent by mail. The amount of refund will be determined by the Adjustment/Refund Schedule. Refunds for financial aid recipients who withdraw (drop all classes) may be applied first to any aid programs from which the student received aid.

Direct Deposit: If you would like to utilize direct deposit, please complete a Direct Deposit Authorization form located at www.bursar.ku.edu (select Forms) and send to the Bursar's Office. Once you have submitted the form, any excess financial aid and other credit balances will be electronically transferred to your bank account each semester. If you change bank accounts, you must submit a new Direct Deposit Authorization Form to the Bursar's Office.

By Mail: Unless a Direct Deposit Authorization form has been submitted, all excess financial aid checks will be mailed to the student's billing address. Verify your address on the Enroll & Pay system. If no billing address exists, the permanent address will be used.

Refund Policy

If you are a financial aid recipient and withdraw (drop all of your classes), see www.registrar.ku.edu/timetable/089withdrawal.shtml for more information. You may also contact the Office of Student Financial Aid for more information about the federal refund policy. Checks received for more than the amount due will be subject to a two-week delay in processing a refund for the excess amount. This is to allow time for the check to clear the bank. Refunds for general payments are mailed after the 20th day of class.

Adjustments for students who have not paid

An obligation to pay tuition and fees in full is incurred by a student at the time the student enrolls in or adds a course or courses. A student's obligation to pay is reduced according to the following schedule.

Adjustment/Refund Schedule for Students Who Enroll Late

The adjustment/refund policy and dates are the same for all students regardless of the date they may have added a class they subsequently drop.

Adjustment/Refund Schedule for Students Who Drop Classes They Added After Classes Started

The adjustment/refund policy and dates are the same for all students regardless of the date they may have added a class they subsequently drop.
After August 20, there is no longer a 100% fee adjustment for dropping a fifteen-week course. Students who withdraw (drop all classes) on or before August 20, receive a full refund.

Starting August 21, dropping a course will not excuse you from being held responsible for a portion or all of your tuition and fees (See Adjustment/ Refund Schedule above). Not attending classes does not negate your financial responsibility.

Appeals

Not all fees are refundable or adjustable. In the event the student does not receive an expected adjustment/refund or if the amount of the adjustment/refund is different from what was expected, the student may make a verbal inquiry at the appropriate office. If the student feels the response received is not acceptable, the next step is to submit the appeal in writing to the Registrar of the appropriate office indicated below. The written appeal must be submitted within twenty days of receiving the bill and no later than the last day of classes for this term. For more information, pick up a form at the Office of the University Registrar, Student Records Center, 151 Strong Hall, on the Lawrence campus, the Office of the Registrar on the Medical Center campus, the Office of the Registrar, Edwards Campus, or online at: www.registrar.ku.edu/forms/forms.shtml. Students can also fill out a petition online for a fee waiver.

Lawrence & KU Public Management Center enrollments: Fees Specialist, 151 Strong Hall, (785) 864-4483.

KUMC Enrollments:
Verbal and written inquiry: Office of the Registrar, 3017 Student Center,(913) 588-6589.