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REGISTRAR A-Z
A-B-C
D-E-F
G-H-I
J-K-L
M-N-O
P-Q-R
S-T-U
V-W-X,Y,Z
General Information
Admission Information
See Enrollment Eligibility.
Attendance Policy
The various schools establish their own regulations regarding class attendance. Officially documented explanations for absences for such causes as illness, field trips or varsity athletic competition may be helpful in assessing reasons for absences but are not considered to be excuses from assigned work.
Certifications of Enrollment
Enrollment certifications are official statements by the Office of the University
Registrar verifying a student's enrollment for a particular term. Requests for enrollment
certifications should be submitted at 151 Strong Hall. They can also be mailed to 1450 Jayhawk Blvd, 151 Strong Hall, Lawrence, KS 66045, or faxed to (785) 864-5230. A form to apply for
certification is available at:
www.registrar.ku.edu/pdf/certapp.pdf.
- Current Students: If you are a current student or a parent or guardian of a
current student there is no fee.
- Former Students: Certifications of Enrollment will not be provided for former students with financial and other obligations to the University. There is a $3.00 charge per copy for certification of enrollment.
- Priority Service: There is a $15.00 charge per copy for priority processing of certification of enrollment, regardless of enrollment status (no same day pickup after 3:00 p.m.).
- Third Party requests: Please go to www.studentclearinghouse.org. You may also call them at (703) 742-4200, fax them at (703) 742-4239, e-mail them at service@studentclearinghouse.org, or
mail them at: National Student Clearinghouse; 13454 Sunrise Valley Drive, Suite 300, Herndon, VA 21071.
Conflict Management
Attempts to resolve disputes with an instructor, staff person, or a university unit sometimes requires assistance. The University Ombuds Office
listens confidentially
and impartially, and provides informal assistance in working through a problem.
An ombuds also facilitates communication with others when necessary.
Phone (785) 864-7261 to schedule an appointment or e-mail,
ombuds28@ku.edu.
Courses Numbered 800 and 900 For Undergraduate Credit
Well-qualified, undergraduate students may be permitted to enroll in 800- or 900-level courses for undergraduate credit with the approval of the instructor, the student's advisor and the Graduate Division (CLAS students: See below). The student must take a course selection form, a letter of explanation and recommendation from the advisor, and current academic record to the Graduate Division for approval. If approved, the Graduate Division Office will prepare and sign a Special Permission/Approval form which the student must present to the staff in Enrollment Services in order to enroll in the courses.
CLAS Students: CLAS Undergraduate Services and the Graduate School grant approval, rather than the advisor and graduate division.
Credit By Exam
Applications are available in the Office of the University Registrar. They must be approved
by the instructor and the chair of the department concerned and by the student's dean or dean's
representative. A report of the examination taken, showing the hours of credit to be granted and
the grade awarded, must be signed by the professor giving the examination, the chair of the department
awarding credit, and the dean or dean's representative of the student's school or college at the
time of application.
At the discretion of each academic dean, grades of A, B, C, or D may be used to indicate degrees
of achievement, or a grade of Credit may indicate satisfactory performance. No record is made
of an unsatisfactory attempt. (Credit by Examination grades are not included in the grade-point
average that appears on the official transcript). Some medical, law, and graduate schools do not
accept credit by examination. A fee of $50.00 is charged for each course. The fee is assessed and
due at the time the exam is requested. The fee is non-refundable.
Credit by Exam Policy in Faculty Senate Rules & Regulations
4.4.1 Credit may be granted to a student for work done by private study, or in occupational
or technical experience, by passing an examination or by submitting evidence that the studies
pursued or the skills acquired are equivalent to but not necessarily the same as those acquired
in courses offered at the University of Kansas.
4.4.2 An application for such an examination may be obtained from the University Registrar and must
be approved by the Dean of the College or the school and the chairman of the department concerned.
A report of the examination taken, showing the hours of credit to be granted and the grade awarded,
shall be signed by the professor giving the examination, the chairperson of the department and the
Dean of the College or school and forwarded to the University Registrar for evaluation and for
recording on the permanent record.
4.4.3 A request for credit which is not to be based on an examination must be
supported by extensive evidence of the work done and must be submitted to the department
concerned for evaluation. Each unit of credit which has the approval of the department
must be submitted to the Dean and the academic policies committee of the proper school
or the College for final approval of the amount of credit the student is to receive.
Information regarding the number of hours of credit to be granted and the grade to be
awarded shall be forwarded to the University Registrar for posting to the permanent record.
4.4.4 The grade to be awarded for satisfactory performance on examinations or other work evaluated
under the terms of this section will be determined by the department and the faculty member administering
the examination, in consultation. At their discretion, the grades of A, B, C, or D may be used to indicate
varying degrees of achievement, or the grade of + (credit by examination) may be used to indicate
satisfactory performance where no further differentiation is desired. No record shall be made of an
unsatisfactory attempt.
4.4.5 Examinations administered by recognized national testing organizations may be used to secure credit
at the University of Kansas. Each such examination must be submitted to the academic unit responsible for
instruction in subject matter within the purview of the examination. This unit (department, school, College, or area)
will determine whether the examination may be used for credit, the amount of credit to be allowed, the grading system
to be employed (within the policies established in Section 4.4.4), and the minimum score necessary to obtain such
credit. The transcript entry for each such award of credit shall identify the examination taken and, in addition
to the grade, will record the percentile rank or other performance index used by the organization that grades
the examination.
The following regulations shall govern the use of the College-Level Examination Program (CLEP)
of the College Entrance Examination Board in the institutions governed by the State Board of Regents.
The extent to which the program is utilized by any institution is a matter of institutional prerogative,
but credit awarded by an institution in conformity with this policy shall be transferable to all other
institutions in the state system.
Students who have taken CLEP examinations prior to enrollment must submit an official CLEP transcript.
The permanent academic record of the student shall indicate which credit was earned by CLEP examination.
Credit earned through standardized tests such as CLEP shall not be included in the computation of the
instructional base of Regent's institutions. One-half the credit hours earned through campus-developed
and administered tests may be included in the instructional base.
Graduate students are not eligible to elect the CR/NC option, even for undergraduate courses.
A student may elect to be graded on a scale of CR (credit) or NC (no credit) instead of on a scale of A, B, C, D, or F.
Students seeking the credit/no credit option in a semester-long course must register their choice in their
dean's office during the 21st through the 30th instructional days of the semester.
Retroactive application of the Credit/No Credit option after this deadline is not allowed.
(see credit/no credit page for dates).
In all eight-week courses, including summer session, students must choose credit/no credit
during the 11th through the 15th instructional day of class. In courses of other duration,
students must choose credit/no credit during the week that 40 percent of the class sessions
have been completed. In courses shorter than one week, students must choose credit/no credit
before the first class session.
The student shall not take this option in his or her declared major and shall have the choice of
only one option per semester. At the close of the option period, the student cannot alter
his or her option.
The grade of CR (credit) will be received for grades of A, B, and C. The grade of NC (no credit)
will be received for grades D and F.
The instructor will not be informed when a student has chosen this option, and will assign a conventional letter grade, which will then be converted by the University Registrar to CR or NC as appropriate.
Courses graded CR or NC will not count in computing grade point average. Courses graded CR will be included in the total hours counted toward graduation; courses graded NC will not count as hours earned.
To elect credit/no credit, pick up and turn in the Credit/No Credit Form. Lawrence campus students should get the forms from the
office of their school or college. Medical Center students should get forms from the Office of the Registrar. Off-campus students
can get them at their enrollment site, i.e., Edwards Campus, KU Public Management Center, etc. Bring your KUID with you. Enter the
correct class number for the course you are choosing.
Dance, Guide for Enrollment and Audition
BA Students in Dance do not have to audition for entry into the program.
Students wishing to pursue a BFA degree must pass an audition for admission.
Contact the Music and Dance Office, 460 Murphy Hall, or the Dance Division at 785-864-4264 for more information.
Degree
Diplomas will not be provided for students with financial and other obligations to the University. Degrees are awarded three times a year to undergraduate and law students who have met all requirements by the last day of
final examinations for each of the three terms: fall semester, spring semester and summer session.
Degrees are awarded three times a year, May, August and December, to graduate students who have met all the requirements as of the date specified by the Graduate School and published in the Graduate Catalog.
Degree, Application for (AFD)
Diplomas will not be provided for students with financial and other obligations to the University. Students should apply to graduate on-line.
Undergraduates must have finished at least 75 hours of course work in order to apply for graduation.
NOTE: If you apply to graduate and need to change your application to a different semester you must
contact your school or college to initiate the change process.
The dates to apply for graduation are the following but note that your school or college may have an earlier deadline than these:
- Spring 2008 semester:
March 3, 2008 priority deadline to insure inclusion in commencement program.
Applications are due and the On-Line Application for Graduation page will close on the following dates:
Undergraduate Students in Lawrence - April 15, 2008
Law Students - April 15, 2008
Graduate Students in Lawrence - April 30, 2008
- Summer 2008 semester: Applications are due and the On-Line Application for Graduation page will close on the following dates:
Undergrad Students in Lawrence - July 15, 2008
Law Students - July 15, 2008
GRAD Students in Lawrence - July 25, 2008
- Fall 2008 semester: Applications are due and the On-Line
Application for Graduation page will close on the following dates:
Undergrad Students in Lawrence - December 1, 2008
Law Students - December 1, 2008
Graduate Students in Lawrence - December 19, 2008
Graduation Application Deadlines
| Spring 2008
|
| WHO |
WHERE |
DEADLINE |
| Undergraduate Students |
Online |
March 3* or April 15 |
| Law Students |
Online |
March 3*
OR April 15 |
| Graduate Students |
Online |
March 3*
OR April 30 |
* March 3 for inclusion in the Commencement Program.
Summer 2008 semester |
| WHO |
WHERE |
DEADLINE |
| Undergraduate Students |
Online |
July 15 |
Law Students |
Online |
July 15 |
| Graduate Students |
Online |
July 25 |
Fall 2008 semester |
| WHO |
WHERE |
DEADLINE |
| Undergraduate Students |
Online |
December 1 |
| Law Students |
Online |
December 1 |
| Graduate Students |
Online |
December 19 |
Be aware that if a student fills out an application on-line, but then decides to change to a following semester, the student should contact his/her school or college to have the request rescinded. Once the request is rescinded the student can apply online again for a new semester.
Online Graduations Instructions
Students must apply to graduate on-line by signing into the Enroll & Pay system, click on Student Center, choose Apply For Graduation from the drop-down menu list that starts as other academic... under the Academics section or click on Graduation in the upper left hand corner menu and choose KU Apply for Graduation.
Minor only and Co-Majors only--College of Liberal Arts and Sciences
Prior to the normal semester deadline for filing graduation paper work (Fall-December 1, Spring-April 15,
Summer-July 15), any student planning to complete a minor only or a co-major only through the College of Liberal
Arts and Sciences (CLAS) should come to the College Student Academic Services Office in 109 Strong Hall and
complete the following paper work:
- An application for degree form, indicating at the top of the form "minor only" or "co-major only".
- A Minor Certification Sheet for minors, or a Major Certification Sheet for co-majors.
NOTE: this form must be signed by your faculty advisor in the appropriate department, so students
should allow enough time to complete this step prior to the above deadlines.
Enrollment Certification (Statement of Degree)
Enrollment certifications are official statements by the Office of the University
Registrar. Requests for enrollment certifications should be submitted at the Student Records Center, 151 Strong Hall or can be mailed in. A form to apply for
degree verification is at:
http://www.registrar.ku.edu/pdf/certapp.pdf.
- Enrollment certification will not be provided for students with financial and other obligations to the University.
- Current and Former Students: There is a $3.00 charge for an enrollment certification. A check or money order for $3.00 must accompany the request.
- Third Party requests: Please go to: http://www.studentclearninghouse.org. You may also
call them at (703) 742-4200, fax them at (703) 742-4239, email them at service@sudentclearinghouse.org, or
mail them at: National Student Clearinghouse; 13454 Sunrise Valley Drive, Suite 300, Herndon, VA 21071.
Diplomas
Diplomas can be picked up approximately 2 months after graduation.
In order to pickup or have your diploma mailed to you, sign in to the Enroll & Pay system, click on Student Center, choose Diploma Delivery Request from the drop-down menu under Academics - Other Academic... or click on Graduation in the upper left hand corner menu and choose Diploma Delivery Request.
The fee for mailing a diploma is $10.00 if mailed in the U.S. and $25.00 if mailed outside of the U.S. Unclaimed diplomas will be destroyed one year after graduation.
Replacement diplomas are $20 if mailed in the United States and $35 if mailed outside of the United States. They are ordered in the same manner as the original by signing into the Enroll & Pay system, click on Student Center, choose Diploma Delivery Request from the drop-down menu under Academics - Other Academic... or click on Graduation in the upper left hand corner menu and choose Diploma Delivery Request.
If you do not have a way to sign onto Enroll & Pay you can get an Online ID or change your password at http://www.technology.ku.edu. Questions about your online ID should be directed to IT Customer Service Center or itcsc@ku.edu.
You must know your KU Student Identification number to create an online ID. If you do not remember your KU Student Identification number fax or mail a copy of a photo ID using the contact information listed below. You also need to indicate how you want us to contact you with the information (phone, email, fax, etc.).
Contact Information:
Office of the University Registrar
1450 Jayhawk Blvd
Rm 151B Strong Hall
Lawrence, Kansas 66045
p: (785) 864-4423
f: (785) 864-5230
kuregistrar@ku.edu
Diplomas will not be provided for students with financial and other obligations to the University.
Photo ID is required to pick up your diploma in Strong 151B; written authorization is required to release diploma to another person; those picking up your diploma must have a photo ID.
Contact the University Registrar's office at 785-864-4422 for more information.
Diploma Distribution
Diplomas will be available for pick up according to the chart below:
Term Available
Spring(Lawrence) Late July (approx)
Spring (KUMC) Early May(approx)
Fall Early March (approx)
Summer Early October (approx)
Lawrence: Go to 151B Strong Hall.
KUMC: 3017 Student Center
KUEC: Regents Center Reception Desk (prior request needed for pickup - call (913) 897-8400).
Ordering Original And Replacement Diplomas
Diplomas can be picked up approximately 2 months after graduation.
In order to pickup or have your diploma mailed to you, sign in to the Enroll & Pay system, click on Student Center, choose Diploma Delivery Request from the drop-down menu under Academics - Other Academic... or click on Graduation in the upper left hand corner menu and choose Diploma Delivery Request.
The fee for mailing a diploma is $10.00 if mailed in the U.S. and $25.00 if mailed outside of the U.S. Unclaimed diplomas will be destroyed one year after graduation.
Replacement diplomas are $20 if mailed in the United States and $35 if mailed outside of the United States. They are ordered in the same manner as the original by signing into the Enroll & Pay system, click on Student Center, choose Diploma Delivery Request from the drop-down menu under Academics - Other Academic... or click on Graduation in the upper left hand corner menu and choose Diploma Delivery Request.
If you do not have a way to sign onto Enroll & Pay you can get an Online ID or change your password at http://www.technology.ku.edu. Questions about your online ID should be directed to IT Customer Service Center or itcsc@ku.edu.
You must know your KU Student Identification number to create an online ID. If you do not remember your KU Student Identification number fax or mail a copy of a photo ID using the contact information listed below. You also need to indicate how you want us to contact you with the information (phone, email, fax, etc.).
Contact Information:
Office of the University Registrar
1450 Jayhawk Blvd
Rm 151B Strong Hall
Lawrence, Kansas 66045
p: (785) 864-4423
f: (785) 864-5230
kuregistrar@ku.edu
Diplomas will not be provided for students with financial and other obligations to the University.
Photo ID is required to pick up your diploma in Strong 151B; written authorization is required to release diploma to another person; those picking up your diploma must have a photo ID.
Contact the University Registrar's office at 785-864-4422 for more information.
Directory Information
The definition of directory information can be found at:
http://www.vpss.ku.edu/records.shtml#dirinfo.
Disabilities, Assistance to Students with
Students enrolled in any KU course may contact the Academic Achievement and Access Center,
22 Strong Hall or call (785) 864-2620 (voice/TDD) for assistance. On the KUMC campus contact the Equal Opportunity Office, 1040 Wescoe or call (913) 588-7813.
Dismissal for Academic Performance
A student's enrollment for a future term may be automatically canceled if notification is received at the Office of the University Registrar that the student has been dismissed for academic performance. Contact the school or college for more information.
Dismissed students may wish to explore the possibility of continuing at KU by obtaining admission to another school/college. This procedure starts by contacting the office of the school/college to which the student wishes to change. If accepted, the student obtains a new enrollment passport and course selection form and begins the enrollment process again during Late Enrollment.
Dropping Out of School
See
Withdrawal from the University of Kansas.
Edwards Campus/Regents Center
The Edwards Campus (EC) in Overland Park, previously known as the Regents Center, is geared to serving working
professionals. Classes are held primarily in the evening and most are taught by faculty from the Lawrence campus.
The Edwards Campus is located at 12600 Quivira Road in Overland Park, KS 66213. For more information, call (913) 897-8400.
A list of EC courses can be found at www.edwardscampus.ku.edu.
Enrollment Eligibility
Enrollment appointments are prepared for students who have been enrolled with KU the immediately preceding semester.
Those not automatically having an assigned enrollment appointment time must apply for Admission, Readmission, Re-entry, Change of School or
Reinstatement as appropriate for their situation. See
New/Newly readmitted student
enrollment.
Enrollment Misconduct
The student who completes or attempts to complete an enrollment earlier than scheduled or who
provides forged enrollment documents may be subject to the following consequences: (1) cancellation
of the transaction(s) involved, (2) denial of enrollment privileges until all other students
have had a chance to enroll and/or, (3) referral of a complaint to the Office of the Dean of Students
alleging a violation of the Code of Student Rights and Responsibilities.
Enrollment Status, GRA/GRA appointments
For individuals holding GRA/GTA appointments the combination of hours and appointments is as follows:
FULL-TIME STATUS
Fall and Spring
9 credit hours=full-time
8 hours plus 30% teaching or research appointment=full-time
7 hours plus 40% teaching or research appointment=full-time
6 hours plus 50% teaching or research appointment=full-time
Summer
6 credit hours=full time
5 credit hours plus 25% teaching or research appointment=full-time
3 credit hours plus 50% teaching or research appointment=full-time
HALF-TIME STATUS
Fall and Spring
6 credit hours=half-time
5 hours plus 10% teaching or research appointment=half-time
4 hours plus 20% teaching or research appointment=half-time
3 hours plus 25% teaching or research appointment=half-time
Summer
3 credit hours=half-time
2 credit hours plus 25% teaching or research appointment=half-time
Equity in Athletics
Information regarding athletic program participation rates and financial support data is
available upon request from the Department of Intercollegiate Athletics.
Evening Courses
A list of courses offered in the evening can be found at:
www.registrar.ku.edu/timetable/
or by using the advanced search capabilities of the schedule
of classes in the Enroll and Pay system.
Exceptions to University Wide Academic Policies
2.9 Under exceptional circumstances, a student or individual may initiate a petition
for an exception to a University-wide academic policy by first contacting the chair of the
department or program involved. The Chair of the department/program forwards the request
with a recommendation in support of or against the petition to the Chair of the Faculty
Executive Committee (FacEx). The decision of FacEx in regard to the petition request is final.
Tuition and Fees - Authorized User
Students may create an authorized user access so that another person may view or pay charges assessed to the student on the student's behalf. Instructions for creating an authorized user access are available on-line at www.bursar.ku.edu under 'Make Payment'.
Fields of Study Codes
Field of Study codes have changed to program codes. A list of these program codes can
be found at
www.registrar.ku.edu/timetable/majorcodes.shtml.
Foreign Language Proficiency Examination
Students wishing to take a proficiency exam in order to fulfill the four semester
language requirement should contact the department offering the language for
information. Information on languages offered at KU can be found on the
web at www.ku.edu/~language.
Full-Time Student Status, Requirements for
To be considered "full time" by the University of Kansas, undergraduates must be enrolled in a minimum of 12 credit-hours
per semester, or 6 credit-hours for the summer session. Graduate students, except those enrolled only in the School of Law, must be enrolled in a minimum of 9 credit-hours per semester or 6 credit-hours for the summer
session. In the School of Law, 12 credit-hours per semester or 6 credit hours for the summer
session are defined as full-time.
For individuals holding GRA/GTA appointments the minimum number of hours that they may be enrolled in during the fall
and spring semesters are six hours and three hours during the summer unless they are doctoral students and have
met the following criteria:
- Successful completion of the doctoral comprehensive examination
- Completion of all other Graduate School and departmental requirements for candidacy to the doctoral degree
- Completion of eighteen post-comprehensive credit hours
- Enrollment in one or more dissertation credit hours, or, for the professional doctoral degrees, in dissertation-equivalent
hours as approved by the Provost office.
For individuals holding GRA/GTA appointments the combination of hours and appointments is as follows:
FULL-TIME STATUS
Fall and Spring
9 credit hours=full-time
8 hours plus 30% teaching or research appointment=full-time
7 hours plus 40% teaching or research appointment=full-time
6 hours plus 50% teaching or research appointment=full-time
Summer
6 credit hours=full time
5 credit hours plus 25% teaching or research appointment=full-time
3 credit hours plus 50% teaching or research appointment=full-time
KU Continuing Education Independent Study course work and credit-by-examination are not included
in the determination of full-time status.
Grade Point Average (G.P.A.)
The G.P.A. is a quotient determined by dividing the number of grade points earned by the number of credit hours attempted and graded
A, B, C, D and F. The G.P.A., which will appear on the student's official transcript, will reflect only course work taken in residence at
the University of Kansas. This G.P.A. will exclude course work transferred from other institutions, generally undergraduate course
work taken in KU's Continuing Education Independent Study program, academic credits earned by examination and course work taken
while classified as a non-degree seeking student. Individual schools (e.g., School of Social Welfare, Business, Education, etc.) may calculate
G.P.A. for admission or advancement differently. Please consult with those schools for more information.
Repeated Courses - Courses may be repeated at the University of Kansas.
However, there are several conditions that apply. Complete information is available online
at: www.registrar.ku.edu/repeat or on paper by contacting the Office of the University
Registrar, Student Records Center, 151 Strong Hall, (785) 864-4423 or kuregistrar@ku.edu.
Grade Reports
Grade reports will be available on the
Enroll & Pay system at the end of each semester.
Questions concerning specific grades
should be directed to the instructor or department. Incomplete grades from previous
semesters, which have been completed, will not be included in the current semester
courses.
Grading System
Undergraduates should refer to the University Senate Rules and Regulations and the Undergraduate Catalog. Graduate Students should see the Graduate School Catalog. Law Students should refer to the Law School Catalog. Medical Students should refer to Guidelines for Medical Student Evaluation.
Graduate Credit
Three conditions must be met for a student to receive graduate credit for work
satisfactorily completed at the University of Kansas:
- The course must have been approved by the appropriate Graduate Division for the award
of graduate credit.
- The instructor must have gained appointment to the Graduate Faculty.
- The student must have gained admission to the Graduate School.
An exception to the condition above is that seniors who will complete the requirements for a baccalaureate degree in a given semester, and who have very strong academic records, may apply for contingent admission to the Graduate School and request permission of the appropriate graduate division (CLAS students see below) to co-enroll in the Graduate School for that final semester. Seniors requesting the privilege of co-enrollment must make formal application for admission to the Graduate School through the appropriate division. The student must get the course selection form dean stamped by the undergraduate division and a completed Special Permission/Approval form from the graduate division office for each graduate-credit course in which the student seeks to be enrolled.
The student must enroll for the graduate courses within their provisional graduate career and
their undergraduate courses within their undergraduate career.
CLAS Students: CLAS Undergraduate Services and the Graduate School grant approval, rather than the graduate division.
Graduation Rate
For the most current University of Kansas graduation rate for first-time, full-time freshmen
click here.
Guardian Account-Tuition and Fees
Students may create a guardian access so that another person may view or pay charges assessed to the student on the student's behalf.
Instructions for creating guardian accounts are available on-line at www.bursar.ku.edu under 'Make Payment'.
Health Insurance, Lawrence Campus
At your request, Student Health Services (SHS) will bill your health insurance company. Any portion not covered by your insurance is your responsibility. Please bring your insurance card or a copy of the front and back of your insurance card the first time you use SHS. It is also necessary for you to contact your insurance company or current healthcare provider to obtain a referral to use our services. Please note: Student Health Services is not a participating provider for Medicare, Medicaid or HealthWave and, therefore, cannot bill these programs.
If you do not have health insurance, a voluntary student health insurance plan is available sponsored by the Kansas Board of Regents. For more information, call the SHS insurance office at (785) 864-9522 or visit www.uhcsr.com.
Health Insurance and Health Services, Medical Center
Campus
See the KUMC enrollment pages.
Where students pay fees determines on which campus they may receive health care services.
Health Services, Lawrence Campus
Student Health Services (SHS) is located on campus in Watkins Memorial Health Center. Services include general medicine, urgent care, gynecology, allergy injections, immunizations, sports medicine, travel consultation clinic, nutrition counceling, laboratory services, pharmacy, physical therapy, radiology and health promotion through the Wellness Resource Center. Appointments are encouraged in order to reduce waiting time. If you are uncertain in regards to your need for medical attention, please call the Nurse Helpline at 864-9583 to receive necessary guidance.
By paying the full Lawrence campus required fees, which includes a health fee and is assessed at the time of enrollment, some services are offered at no additional cost (ex. most physician visits). Fees are assessed for ancillary services (ex. laboratory tests, physical theraphy), which are typically offered at below median market charges for the Lawrence area.
Please see the section prior to this one called
Health Insurance, Lawrence Campus.
Holds on Enrollments and Transcripts
A student's transcript may be withheld and/or enrollment blocked when one or more obligations (financial and/or non-financial) to the University have not been met.
Identification Card (KU Card)
The student identification card (KU
Card) is available at the KU Card Center, fourth floor, Kansas
Union, Monday thru Friday, 8 a.m. - 4 p.m. The KU Card is a
record containing your picture, your name and your student number.
A processing fee is assessed. The KU Card is property of the
University of Kansas and must be shown or surrendered to any
University representative upon request. The primary function of the
KU Card is to serve as your official student ID; however it can be
used for other services as well.
Beak 'Em Bucks, a declining balance account linked to your KU Card,
can be used for discounted food purchases at campus dining/food service
locations, for photocopying, printing, pizza delivery, and for purchases at
25 off-campus merchant locations. If you live in a residence hall, your
KU Card will serve as your meal card, and it can even be used to do your
laundry. In addition, your KU Card can be your ATM card and limited debit
card on and off campus, if you open an account with Commerce Bank.
Your KU Card transaction history is available to you via the Kyou portal. If you want to check
your balance in Beak 'Em Bucks or want to see where you spent your money
during the last several months, simply login to the Kyou portal and select the "Finances" tab.
You can also report your KU Card lost or stolen, and recharge your KU Card via the
Kyou portal.
This online service allows you to transfer money from your personal checking or savings account,
or use a major credit card to make a payment to your KU Card. You will not be assessed any
transaction fees for this service. If you prefer to add money to your card using a cash-to-card
machine, there are three available on campus at the following locations: Kansas Union, Level 4,
outside the Card Center; Watson Library, Level 3, near the circulation desk, and Anschutz Library,
Level 3, near the reference desk.
Contact the KU Card Center (785) 864-5845 or www.kucard.ku.edu for more information.
International Students
International students in F-1 and J-1 status
must enroll in and complete a full course of study, which includes a minimum
of 12 credit hours for undergraduates and 9 credit hours for
most graduate students, each semester to satisfy U.S. immigration
regulations. For more detailed information, please check with
International Student and Scholar Services, 2 Strong Hall.
KU Card (Identification Card)
The student identification card (KU
Card) is available at the KU Card Center, fourth floor, Kansas
Union. The KU Card is a record containing your picture, your
name and your student number. A processing fee is assessed.
The KU Card is property of the University of Kansas and must be shown
or surrendered to any University representative upon request.
The card can be used for other functions as well. Contact the
KU Card Center (785) 864-5845 or www.ku.edu/~kucard
for more information.
Main Enrollment Eligibility
Students who are enrolled for the
semester currently in session, or who were enrolled for the
current semester after the first day of classes, will be assigned
an appointment time during Main Enrollment. Students who have
previously attended but did not enroll for the semester currently
in session may qualify for an appointment time. Contact
the Student Records Center (785)864-4423 for more information.
Students who have not enrolled at KU must wait until new enrollment.
If you believe that you are eligible for Main Enrollment, but
are not able to access your appointment, contact
the Student Records Center at (785) 864-4423 .
Mathematics, Guide to Initial Enrollment
in
Placement in these courses is based
on ACT or SAT scores. See the
Undergraduate Catalog. Placement will be strictly enforced.
Students wishing to appeal their placement in a mathematics
course should consult the department for dates and times of
supplementary placement exams.
Music, Guide for Audition, Enrollment,
and Examinations in Applied Music:
All new or transfer students desiring
to major or minor in any area of music must audition for admission
as well as placement in their applied lessons. All graduate
students who wish to qualify for graduate credit must audition.
All students must first pass an audition in the applied music
area for which they wish to enroll.
Contact the Music and Dance office, 460 Murphy Hall, 864-3436
regarding scheduling audition appointments with the professor
or division director in your applied medium.
Musical Organizations, Auditions for
Auditions for all concert bands, choirs, orchestra, and jazz ensembles occur during the first week of fall classes. Contact the appropriate office for audition times and materials. Band and jazz information is available from the KU Band Office, 124 Murphy, 785-864-3367, kuband@ku.edu, www.kuband.org, and www.marchingjayhawks.com. Orchestra audition information is available on the KU Orchestra web page http://arts.ku.edu/~sfa/musicdance/orchestra/joining.shtml. Wind and percussion audition with the bands. Strings sign up outside 126 Murphy. Questions: Professor Neely, dneely@ku.edu. Choral auditions involve voice placement and sight-reading. Sign up for auditions at 330 Murphy during Hawk week. Spring auditions for ensembles and athletic bands occur during the fall semester. New spring students should contact the appropriate office for late audition times.
Music Theory and Composition
Music Theory Placement Examination:
This examination, which includes both written and ear-training components, is required of all junior college students and undergraduate transfer students who have not completed a four-semester theory sequence with an accredited NASM school. New freshmen (non-transfer) students who have received training in music theory may take the exam; however, new freshmen students are not required to take the exam. The subject material for each exam may be gleaned from the following sources:
- Theory I exam: Robert Gauldin, Harmonic Practice in Tonal Music, 2nd edition, chapters 1-12
- Theory II exam: Harmonic Practice, 2nd edition, chapters 13-25
- Theory III exam: Harmonic Practice, 2nd edition, chapters 26-41
- Theory IV exam: Stefan Kostka, Materials and Techniques of Twentieth-Century Music, all
This examination is given on the Tuesday prior to the first day of classes in the fall and spring semester. Advanced registration for the exam is not necessary; incoming students interested in taking the exam may simply arrive at one of the specific times and locations listed below:
Fall 2008 exam: August 19, 2008, 7:00 PM in 123 Murphy Hall
Spring 2009 exam: January 13, 2009, 7:00 p.m. in 123 Murphy Hall
Piano
Keyboard Skills Placement Examination:
A Placement Examination for the piano proficiency requirements for the various music degrees is required of all new freshmen and transfer students. All students, except those whose primary performance area is piano, MUST attend the orientation meeting as listed below. An appointment for the placement examination is assigned at the meeting. Students with piano skills may skip to the appropriate semester or pass the proficiency requirement. Questions may be directed to the Music and Dance Office, 785 864-3436 or music@ku.edu.
Spring 2009:
The Keyboard Skills sequence placement examination is available on an appointment basis for students entering music degrees in the spring semester. Contact Janet Johnson at pianoped@ku.edu with questions or concerns.
Fall 2008:
Piano Orientation Meeting: August 20, 2008, 12:00 PM, Swarthout Recital Hall, Murphy Hall
Piano Placement Exam: August 20, 2008, by appointment between 3:00 PM and 5:00 PM, 404 Murphy Hall
Graduate Diagnostic Examinations
All new graduate students except those
in music education, music therapy, or M.M. opera are required
to take the music history and music theory diagnostic exam.
New graduate piano majors must also take an exam in piano literature. The Graduate Diagnostic
Examinations are given on the Tuesday (MTHC & PIAN) and the Wednesday (MUSC)
prior to the first day of classes in the fall and spring semesters. See
specific times and locations below.
Spring 2009 exams:
Musicology: January 14, 2009, 9:00 a.m. - 12:00 p.m., 123
Murphy Hall
Music Theory: January 13, 2009, 8:00 a.m. - 1:00 p.m., 123
Murphy Hall
Piano Majors: (New graduate student piano literature exam)
January 13, 2009, 2:00 p.m. - 5:00 p.m., 402 Murphy Hall
Fall 2008 exams:
Musicology: August 20, 2008, 9:00 a.m. - 12:00 p.m., 123 Murphy Hall
Music Theory: August 19, 2008, 8:00 a.m. - 1:00 p.m., 123 Murphy Hall
Piano Majors: (New graduate student piano literature exam)
August 19, 2008, 2:00 p.m. - 5:00 p.m., 402 Murphy Hall
Voice Auditions
Students who have not previously auditioned in Voice,
may do so two days prior to the first day of class for the fall or spring terms.
All students must first pass an audition prior to enrolling in the applied lesson.
Contact Professor John Stephens at 785-864-9617 or jastephe@ku.edu for information.
Name Changes
Download the
Name change form and send it to the address on the form along with the required
documentation or bring proof of your new name (Drivers
license, Social Security card, marriage license, etc.) to the Student Records Center,
room 151 Strong Hall. Call (785) 864-4423 or email
kuregistrar@ku.edu
for more information.
Nontraditional Students, Assistance
to
Nontraditional students are those who have had a break in their education or are married, parents, veterans, or commute to KU from outside Lawrence from home or work. Services provided to nontraditional students include educational programs, social events, a monthly newsletter, and scholarships. Needing further information? Contact the Student Involvement and Leadership Center, Room 400 Kansas Union. Call (785)-864-4861, or email
nontrads@ku.edu
Available website information can be obtained by going to www.silc.ku.edu/nontrads.
Off-Campus Classes
Off-campus classes can be identified
by their location. For example all Edwards Campus courses
are listed with a location of "Edwards". Off-campus classes
offered by appointment are open only to those students whose
academic programs have been completed to date at the same,
off-campus location.
Optional Campus Fees
Optional Campus Fees are charges for various optional
products and services offered to University of Kansas students. Each student
has the choice as to which optional products or services he/she purchases for
the year or semester.
Optional Campus Fees products and services include:
the All-Arts Card, All-Sports Combo Package, Beak 'Em Bucks, the KU on Wheels Bus
Pass, Jaybowl "All You Can Bowl" Weekend Pass, the Jayhawker Yearbook, Career
Counseling and Job Search services, membership to the KU Tradition Keepers, the
SUA Student Preferred Card, and contributions to the Board of Class Officers and
the Student Legislative Awareness Board. Some vendors even offer discounts on
their products and services when purchased through the Optional
Campus Fees program.
Optional Campus Fees are only available during New Student
Orientation for new students and during the main enrollment period for
returning students. Optional Campus Fees are not available during add/drop
times. Students may purchase directly from campus vendors during the semester;
however, the vendors will require payment at the time of sale. Products and
services purchased through the Optional Campus Fees program will be billed
with students' tuition. Participating students are able to receive their
product or services at anytime during the ensuing semester or year (depending
on the product or service). Optional Campus Fees are now integrated with your
online enrollment process. For more information contact the Student
Involvement and Leadership Center at 864-4861, or go to
www.ku.edu/~options.
PARKING PERMIT HOUSING
For more information please visit www.parking.ku.edu.
PARKING PERMIT YELLOW
For more information please visit www.parking.ku.edu.
PARKING PERMIT PARK & RIDE PERMIT
For more information please visit www.parking.ku.edu. .
Petition Late Enrollment
Begins immediately after late enrollment.
Any student who has not enrolled for a given semester, but who
has been admitted, may enroll during Petition Late Enrollment.
A late fee is charged and a reinstatement fee when
appropriate. The last day to petition late enroll is the 20th
day of classes. Contact the Student Records Center at 151 Strong Hall
or call (864-4423) for more information.
Program Codes
A list of these program codes
can be found
here.
Regents Center
See Edwards
Campus.
Religious Observances, Conflicts with
Examinations
University Senate Rules and Regulations.
Article I, Section 4. (1.4.3): "Examinations and tests other
than final examinations should not be scheduled in conflict
with mandated religious observances. In order to ascertain
in a given class if a scheduled examination conflicts with
a mandated religious observance, at the beginning of the semester
the instructor shall ask students who may be affected to identify
themselves privately so that a make-up examination may be
scheduled at a mutually acceptable time."
Return Check Policy
Checks returned to the University of
Kansas by your bank are subject to a $30 service charge. In
the future, only cash, cashier's checks or money orders will
be accepted as payment.
Satisfactory Academic Progress
For information about satisfactory
academic progress contact the
Office of Student Financial Aid
Special Students / School Code "OURU"
/ Non-degree
School "OURU" is intended to serve persons
who do not wish to earn a degree at KU and who wish to take
undergraduate courses of their own choosing. Students who
already have a degree will not be assigned school code "OURU".
They will be admitted as non-degree students and will follow
the school's regulations for non-degree students. The Office
of Admissions reserves the right to deny admission.
Conditions of Enrollment for school
Code "OURU" (special students/non-degree)
- Students are considered to be non-degree-seeking
undergraduate students and are eligible for fewer services
than degree-seeking students.
- College credit and grades will
be awarded and a transcript of course work completed will
be maintained.
- The maximum enrollment is 6 credit-hours
per term.
- Approval to enroll one term does
not imply approval will be given to enroll in future terms.
- Grades earned while enrolled with
OURU will not automatically be calculated into the
students' G.P.A. Some schools allow a petition process to
count these hours. See the dean's office for the policy.
- Non-degree seeking students are
not eligible for Veteran's Administration Educational Benefits.
Most non-degree seeking students are not eligible for federal
financial aid programs. For exceptions, contact the Office
of Student Financial Aid, (785) 864-4700.
- Non-degree seeking students are
not eligible to participate in New Student Orientation.
- Because the code OURU student
is considered to be non-degree seeking, academic advising
is not normally available.
- Eligibility to participate in Main
Enrollment is not automatic.
Student Concerns about Instruction
Students experiencing difficulties
or problems with a particular course, and/or having a complaint
or grievance concerning the instruction of a particular instructor
in a course, are urged to discuss the problem in a timely
fashion with the instructor concerned. If the student feels
awkward or uncomfortable in doing this, he or she should see
the chairperson of the instructor's department, or if need
be, the dean of the school/College. The chairperson (or dean)
will bring the matter to the instructor's attention, preserving
the student's anonymity, if so requested.
Student Levels
Student Levels as defined by hours:
| Freshmen |
0-29 hours |
| Sophomore |
30-59 hours |
| Junior |
60-89 hours |
| Senior |
90 hours and up |
The academic transcript at KU lists
all KU courses attempted and completed and other academic
information. Students may order their academic transcripts
in person at the Office of the University Registrar, the Student
Records Center, Rm 151 Strong Hall on the Lawrence campus or Third Floor
Student Center on the Medical Center campus or they may order
transcripts by mail. Call (785) 864-4423 for instructions
and fees or visit the Registrar's website at:
www.transcripts.ku.edu.
You must clear any "holds" on your record before a transcript will be processed.
Lawrence office hours are 8 a.m .- 5 p.m., Monday through
Friday, and Medical Center office hours are 8 a.m.-4:30 p.m.,
Monday through Friday, except on State holidays.
Transfer Credits
KU students contemplating taking course
work at another institution and transferring it to KU are
advised to obtain appropriate approvals before enrolling in
the course work. Undergraduates should complete and turn in
the "Request for Tentative Evaluation of Transfer Credit"
at their Dean's Office and check www.admissions.ku.edu/credtran/. The graduate or law student should
inquire about the appropriate procedure at his/her dean's
office.
Veterans' Services
Lawrence/Edwards Campus Services
may be obtained at 151 Strong Hall. Please call (785) 864-5455
for an appointment. For information on deferments, see the
Spring
2008 fee payment options page.
Fall
2008 fee payment options page - In development.
For more veterans information go to: the
veterans web site.
Medical Center Campus During
enrollment, identify yourself as a veteran to receive a "Request
for Veteran Certification" card at the Office of the Registrar,
Third Floor, Student Center.
Procedures to initiate benefits
(at the Medical Center):
- Obtain admission to the University
as a degree-seeking student.
- File all required forms with the
appropriate Veterans' Services Office (see locations above).
Requirements to receive or to continue
receiving benefits (at the Medical Center):
1. Present a computer-printed copy
of your class schedule to the Veterans' Services Office as
early as possible.
2. Pay tuition and fees when due. Except for those receiving
benefits under Chapters 31 and 106, student-veterans are eligible
to pay tuition in two installments with the first half due
at the scheduled Registration and Fee payment time. Due dates
and eligibility requirements are described in "Tuition and
Fees."
3. Attend classes and make satisfactory progress towards a
degree.
Failure to do any of the above could
result in suspension of benefits.
Voice Auditions
Students who have not previously auditioned in Voice,
may do so two days prior to the first day of class for the fall or spring terms.
All students must first pass an audition prior to enrolling in the applied lesson.
Contact Professor John Stephens at 785-864-9617 or jastephe@ku.edu for information.
Withholding Directory Information
A student may request to have directory
information, as defined in "Policies Affecting Student Rights
and Responsibilities," withheld from the public as follows:
- For general inquiry, which includes
verification of student employment to financial or other
agencies, request forms may be submitted anytime. Completion
of this form includes suppression of your name in the University
Telephone Directory if submitted to the Office of the University
Registrar by 5 p.m. on Friday of the first full week of
class in the fall semester.
- For commencement program or media
release, if you have checked no release of information on your application
for degree an information hold will be placed on your student record. An information
hold does not allow the following information to be released:
Name, Current address, Current telephone number, Permanent address, Telephone at
permanent address, KU Email address, School/Division/Level, Date of birth, Major field
of study, Enrollment status (full time, half time, etc.), Dates of attendance, Degrees
and awards received, Names of last school attended before KU, Participation in officially
recognized activities and sports, height and weight of members of athletic teams, Name(s),
position(s), and length of service for student employees.
With an information hold, information will not be released to the media, your name will
not appear in the commencement program, and no information is released to prospective
employers. If you wish to change the information release hold, please fill out the release form
or send a letter to the Registrar's Office at: The University of Kansas, Office of the University
Registrar, Student Records Center, 151 Strong Hall, 1450 Jayhawk Boulevard, Lawrence, KS 66045-7535.
Obtain the form online at:
www.registrar.ku.edu/pdf/release.pdf or pick up forms
from these offices:
Lawrence campus: Office of the University
Registrar, Student Records Center, room 151 Strong Hall.
Medical Center campus: 3017 Student
Center.
Edwards Campus: 215 KUEC
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